What are the top features to look for in virtual data room software?


In today’s digital age, virtual data rooms (VDRs) have become an indispensable tool for businesses looking to securely share sensitive information during mergers and acquisitions, fundraising, or any other collaborative project. Choosing the right VDR software can make all the difference between a successful transaction and a costly mistake. Let’s explore the top features that should be on your must-have list when selecting the perfect virtual data room solution for your business.

  1. Robust Security:
    A reliable VDR provider ensures maximum security by offering advanced encryption techniques, multi-factor authentication, and access controls to safeguard sensitive documents from unauthorized users. By choosing a VDR software that prioritizes security, you’ll have peace of mind knowing your data is protected throughout the entire transaction process.

Example: "For instance, iDeals VDR employs military-grade encryption (AES 256), provides customizable access control settings, and integrates with multi-factor authentication tools like Google Authenticator and Duo Security."

  1. User-Friendly Interface:
    An intuitive user interface makes it easy for all parties involved to navigate the VDR platform and manage documents, permissions, and project workflows. A user-friendly design allows you to streamline your deal-making process while ensuring a positive experience for all users.

Example: "Merrill Datasite Solutions’ Virtual Data Room offers an easy-to-use interface with customizable folders, drag-and-drop functionality, and real-time document tracking."

  1. Scalability:
    A scalable VDR software enables you to accommodate various projects of different sizes and complexities, making it a valuable investment for any organization. Look for features like flexible storage capacity, advanced search options, and customizable workflows that can help streamline your deal-making process as your business grows.

Example: "DocuSign’s Dealroom VDR offers unlimited storage capacity, advanced search functions, and the ability to customize workflows for various projects."

  1. Seamless Integrations:
    VDR software that integrates with other tools you already use can help streamline your workflow and save valuable time. Ensure your chosen platform supports popular integrations like Google Drive, Dropbox, Microsoft Office 365, and CRM systems to create a cohesive and efficient deal-making process.

Example: "Ansarada VDR offers seamless integration with Microsoft Teams, Google Drive, and Dropbox, allowing users to access and collaborate on files within the data room itself."

  1. Exceptional Customer Support:
    A responsive and dedicated customer support team can provide guidance during implementation, troubleshooting issues, and answering any questions you may have throughout your VDR experience. Look for a provider that offers around-the-clock support, customizable service packages, and personalized attention to ensure your needs are met promptly and professionally.

Example: "Intralinks’ Virtual Data Room provides 24/7 customer support, offers professional services consulting, and has a dedicated account manager available to help with any project-specific questions or concerns."


By selecting a virtual data room software that prioritizes robust security, user-friendly interface, scalability, seamless integrations, and exceptional customer support, you’ll be well on your way to a successful deal-making experience. Remember, the right VDR solution can make all the difference when it comes to protecting sensitive information, streamlining workflows, and ensuring a positive user experience for all parties involved in your transaction.